Job Title: Executive Administrative Assistant to CEO
Location: Erie, PA
Job Type: Full-Time
Organization: Greater Erie Community Action Committee (GECAC)
Reports to: CEO
About Us:
GECAC is a mission-driven organization committed to Helping People and Changing Lives on a daily basis. GECAC helps people throughout Erie County break the cycle of poverty, be self-sufficient, and achieve financial independence. We are seeking an exceptional Executive Administrative Assistant to support our CEO in managing a busy and dynamic work environment. If you are an organized, detail-oriented, and proactive individual who thrives in a fast-paced, mission-focused setting, we encourage you to apply.
Job Description:
The Executive Administrative Assistant will serve as a key member of the CEO's office, providing high-level administrative support while maintaining a deep commitment to our organization's goals. This role requires exceptional communication, problem-solving, and organizational skills, with an ability to manage competing priorities, handle confidential matters, and foster strong relationships with internal and external stakeholders.
Key Responsibilities:
- Executive Support: Provide comprehensive administrative assistance to the CEO, including managing calendars, scheduling meetings, arranging travel, and preparing materials for meetings and presentations.
- Communication & Coordination: Serve as the primary point of contact for internal and external communication with the CEO's office, responding to emails and phone calls with professionalism and urgency.
- Document Management: Prepare and review documents, reports, correspondence, and presentations. Ensure that the CEO is equipped with accurate and timely information.
- Board and Stakeholder Liaison: Assist in organizing board meetings, taking minutes, preparing agendas, and coordinating communications with board members and other key stakeholders.
- Project Support: Support the CEO in the planning and execution of strategic initiatives, including helping to track progress, maintaining deadlines, and ensuring follow-up.
- Event Planning: Coordinate logistics for internal and external events, including donor meetings, conferences, and team-building activities, ensuring everything runs smoothly.
- Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism and integrity.
- Additional Administrative Support: Manage and prioritize various tasks as assigned by the CEO, ensuring a well-organized and efficient workflow.
Qualifications:
- Education: Associate degree in Secretarial Science or Business Administration or equivalent experience in business administration, non-profit management, or a related field.
- Experience: At least 3-5 years of administrative support experience, with a focus on executive-level support. Experience working in a non-profit organization is a plus.
- Skills:
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Calendar), Zoom, Adobe Acrobat, and project/task management platforms such as Asana, Trello or Monday.com.
- Familiarity with digital filing systems and secure document management.
- Ability to handle multiple tasks and prioritize effectively.
- Exceptional attention to detail and accuracy.
- Strong interpersonal skills and the ability to build relationships at all levels of the organization.
- Personal Qualities:
- Self-starter who works independently and collaboratively.
- Strong problem-solving skills and the ability to anticipate needs.
- Ability to work under pressure and adapt to changing priorities.
- A commitment to the mission and values of GECAC.
- Required Certifications/Licenses:
- Must have full-time access to a private automobile and auto insurance required by the agency. Must have a PA, NY, or OH driver's license.
- Must meet Immigration Law Requirements
- Notary License or willing to obtain within 1st
- Act 34 Clearance prior to hire.
Benefits:
- A mission-driven, inclusive work environment
- Health, dental, vision, and life insurance
- Aflac, Pet Insurance, short and long-term disability insurance
- Paid time off, sick, vacation, personal, and holidays
- Retirement savings plan (403b)
- Flexible Spending Account (FSA)
- Flexibility of working remotely at times
We understand that there is more to life than work.
Salary:
$20.54/hour - $23.00/hour depending on experience.
How to Apply:
Interested candidates should submit a resume, a cover letter, and references to hr@gecac.org. We will begin interviewing strong applicants as they are identified.
GECAC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
